1st Tatsfield Scout Group

FINANCIAL STATEMENTS

31st March 1997

OFFICERS OF THE GROUP AND THEIR ADVISORS

TRUSTEES ANNUAL REPORT

FOR THE YEAR ENDED 31ST MARCH 1997

Major activities and achievements during the year

This has been an exceptional year for the group.

As well as continuing normal scouting activities in all four sections under the stewardship of the GSL and leaders,
 the headquarters has been rebuilt and is now 90% complete and in regular use. The group membership continues to
expand and fund raising events have intensified to achieve the necessary matching funds for the tripartite grant obtained
from Tandridge District Council and Surrey County Council. In fact our commitment to the hut funds has exceeded the one third required by £3,500, making a total spent by the group of just under £16,000. We still need to raise another £6,000 to complete the work.

You will be aware that the new hut is built on a parcel of land owned by a separate trust called the Tatsfield Centre. The Group Scout Leader is Chairman of the trustees concerned. The articles of this trust allow for a perpetual licence in favour of the 1st Tatsfield Scout Group to use the site unencumbered, as this was clearly the intention of the founders. A formal lease is currently being negotiated to formalise this arrangement. Because the Group has no legal interest in this land at the moment it is not required to register as a charity with the Charity Commissioners. As a result the Group has no Charity Registration number at this time, but this does not stop it from being a charity and getting all the benefits of that status. When a legal lease is granted this position will change and the Group will register.

The financial statements for the year ended 31st March 1997 are quite exceptional in that they include some large sums of money involved with the building of the new hut. With this exception the financial statements show that the group is maintaining a steady position with regard to both income and expenditure. As the new hut will inevitably result in higher running expenses more income is necessary. Because of this the subscription scheme has had to be increased with effect from 1st June to £30 per member per term. Please remember that other fundraising activities are continually taking place and that any assistance is always greatly appreciated.

The Group is a trust established under its rules which are common to all Groups. Trustees are appointed in accordance with the Policy, Organisation & Rules of the Scout Association. The accounts have been drawn up on the accruals basis which is consistent with the previous year.

These financial statements were approved by the Trustees on 18th June 1997 and are signed on their behalf by:

Paul Howard

Paul Howard

Group Scout Leader

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE 1ST TATSFIELD SCOUT GROUP

I report on the accounts of the Group for the year ended 31st March 1997 which are set out on pages 5 to 8.

Respective responsibilities of trustees and examiner

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.

Basis of examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements

• to keep accounting records in accordance with Section 41 of the Act and

• to prepare accounts which accord with the accounting records and

• to comply with the accounting requirements of the Act

have not been met, or

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached,

3. which gives me reasonable cause to believe that in any material respect the accounting rules of the Group's constitution have not been met.

S.G.Pocock

S.G. Pocock

Chartered Certified Accountant

5 Christchurch Avenue

Tunbridge Wells

Kent

TN1 1UW

18th June 1997

SUMMARY STATEMENT OF FINANCIAL ACTIVITIES

for the period from 1st April 1996 to 31st March 1997

The notes on pages 5 to 8 form part of these accounts.

STATEMENT OF FINANCIAL ACTIVITIES

for the period from 1st April 1996 to 31st March 1997

The notes on pages 5 to 8 form part of these accounts.

STATEMENT OF FINANCIAL ACTIVITIES

for the period from 1st April 1996 to 31st March 1997

The notes on pages 5 to 8 form part of these accounts.

BALANCE SHEET

as at 31st March 1997

Approved by the Trustees on 18th June 1997 and signed on their behalf

C.E.M.Dale

C.E.M.Dale

Treasurer

The notes on pages 5 to 8 form part of these accounts.

NOTES TO THE FINANCIAL STATEMENTS

for the period from 1st April 1996 to 31st March 1997

1. Accounting policies

• Basis of preparation of accounts




The financial statements have been prepared under the historical cost convention and incorporate the results of the activities described in the trustees report.

The financial statements have been prepared in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.

• Depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:-

Plant & Equipment 25% straight line basis

Motor Vehicles 25% straight line basis




1. Income from Fund Raising




1997

	Group	BlueGrass Concert	Summer	Autumn	Christmas	Spring	Total
Income	310.00	761.40	3,845.78	0.00	881.27	1,216.28	7,014.73
Direct Costs	0.00	(39.80)	(1,121.77)	0.00	(93.03)	(449.12)	(1,703.72)
Profit	310.00	721.60	2,724.01	0.00	788.24	767.16	5,311.01





1996





	Group	BlueGrass Concert	Summer	Autumn	Christmas	Spring	Total
Income	271.93	1,031.24	4,183.21	545.10	354.07	1,579.49	7,965.04
Direct Costs	(170.52)	(282.99)	(1,253.31)	(274.37)	(25.71)	(656.57)	(2,663.47)
Profit	101.41	748.25	2,929.90	270.73	328.36	922.92	5,301.57





Group Activities include the Hut Building Appeal (other than monies raised during specific events such as the fete, which are included with the takings for the fete) and the AGM. The total revenue from the Hut Building Appeal during the year is £310.00 (1996 - £81.00).











NOTES TO THE FINANCIAL STATEMENTS





for the period from 1st April 1996 to 31st March 1997






1. Section Activities




1997





	Beavers	Cubs	Scouts	Ventures	Total
Income	75.00	675.00	7,066.50	0.00	7,816.50
Direct Costs	(93.50)	(1,160.02)	(7,935.04)	0.00	(9,188.56)
Capitation	(338.80)	(492.80)	(523.60)	(77.00)	(1,432.20)
Contributed by Group Funds	(357.30)	(977.82)	(1,392.14)	(77.00)	(2,804.26)





1996





	Beavers	Cubs	Scouts	Ventures	Total
Income	0.00	1,163.00	3,551.00	1,000.00	5,714.00
Direct Costs	(194.14)	(1,462.55)	(5,427.48)	(1,426.95)	(8,511.12)
Capitation	(392.60)	(437.90)	(407.70)	(105.70)	(1,343.90)
Contributed by Group Funds	(586.74)	(737.45)	(2,284.18)	(532.65)	(4,141.02)






1. Grants




The group has received grants under the tripartite grant aid community scheme for the purposes of building a new headquarters, amounting to £28,172.





NOTES TO THE FINANCIAL STATEMENTS





for the period from 1st April 1996 to 31st March 1997




1. Fixed Assets




	Equipment £	Motor Vehicle £	Freehold Building £	TOTAL £
Cost/valuation
at 1st April 1996	2,000.00	2,000.00	0.00	4,000.00
Additions at cost	0.00	0.00	43,963.80	43,963.80
Disposals	0.00	0.00	0.00	0.00
at 31st March 1997	2,000.00	2,000.00	43,963.80	47,963.80
Depreciation
at 1st April 1996	0.00	(1,000.00)	0.00	(1,000.00)
Provided in the year	(500.00)	(500.00)	0.00	(1,000.00)
On disposals	0.00	0.00	0.00	0.00
at 31st March 1997	(500.00)	(1,500.00)	0.00	(2,000.00)
Net book value at 31st March 1997	1,500.00	500.00	43,963.80	45,963.80
Net book value at 31st March 1996	2,000.00	1,000.00	0.00	3,000.00

Equipment is included at a valuation carried out by the Group Scout Leader. The freehold building is included at cost. At the year end the building was not open, therefore no depreciation has been provided during the year.




1. Summary of Net Assets by Funds




	1997 Unrestricted Funds £	1997 Hut Appeal £	1997 Climbing Wall Appeal £	1997 Total £
Fixed assets	0.00	43,963.80	0.00	43,963.80
Net current assets	22,907.35	(14,459.80)	541.86	8,989.41
	22,907.35	29,504.00	541.86	52,953.21

















NOTES TO THE FINANCIAL STATEMENTS





for the period from 1st April 1996 to 31st March 1997








1. Reconciliation of movement in funds




	1997 Unrestricted Funds £	1997 Climbing Wall Fund £	1997 Hut Fund £	1997 Total Restricted Funds £	1997 Total Funds £	1996 Total Funds £
Excess of income over expenditure	2,706.47	541.86	28,482.00	29,023.86	31,730.33	(10,560.32)
Funds as at 1st April 1996	20,200.88	0.00	1,022.00	1,022.00	21,222.88	31,783.20
Funds as at 31st March 1997	22,907.35	541.86	29,504.00	30,045.86	52,953.21	21,222.88






1. Trustees Expenses




A total of £6,019.86 was reimbursed to the section leaders during the year. These payments were for section running expenses and the costs of section activities. No member of the Group Executive Committee nor any person connected with them has received or is due to receive any remuneration for the year directly or indirectly from the charity's funds.